How to use Aqilla @_Aqilla_ #WebToolsWiki

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Aqilla Limited, founded in 2006, is the developer of web-based accounting solutions designed for medium-sized businesses and professional accountancy firms. The easy-to-use online accounting software, accessed over the internet via a rich web browser interface, delivers Sales Ledger, Purchase Ledger, General Ledger, Cash Matching, Sales Invoicing, Purchase Invoicing, Time Sheet, Expense and Project Management functionality across an almost unlimited range of analysis from as little as £50 per user month. In addition, because it is delivered online and on-demand, Aqilla removes the need for high levels of capital outlay, as well as the ongoing expense of maintenance and management.

Aqilla offers a whole range of features to make using our online accounting software as simple and as straightforward as possible. Running effortlessly within a web browser, system functions can be selected from tool bars that feature clear and precise information as to their function and purpose. The system features a unique multi dimensional calendar system that provides real flexibility in managing any sized business.

Simple easy to use functions allow easy selection of dates for all documents and processes. Furthermore the system is pre-configured to recognise common groups of time such as this period, this week, this month, and this quarter. Making notes and adding detail to documents is very straightforward. Pop up notepads allow text to be entered directly or copied from other applications or reference material.

Document Entry provides the main facility for entering data into the system. The flexibility of Aqilla means the system can be configured to satisfy a wide variety of bespoke requirements.
Thus rather than just entering journal information about a sales invoice, the system can be configured to capture information from the original source document, passing it through an approval process and print a hard copy if required before releasing it to the ledger.

Data is captured within a document which reflects the way most organisations operate. For example one cash receipt documents summarises many cash receipts from multiple customers in a single step; one weekly time-sheet can address multiple projects and activities; invoices can be free form or relate to catalogue items, and a payroll summary could link to the detail captured in the payroll system. At all stages the behaviour and impact of debits and credits are automatically governed by the system reducing errors and speeding up processing time.

Using a comprehensive mapping definition, complex rules can be used to determine how information is treated between the original document and the final accounting entries; e.g. the user may wish to specify what information is mapped to the credit and debit lines (e.g. debiting the customer account with the gross amount, and crediting the sales and tax accounts).
Document status management is straightforward and easy to use enabling a flexible approach to processing and authorising any item.

The workflow of each document can be used to manage series of approval processes and for different users to view or change different information before it is finally committed to the ledger. Hard copy documents can be generated through the system’s document printing function.

The workflow of each document can be used to manage series of approval processes and enables different users to view or change information before it is finally committed to the ledger. Hard copy documents can be generated through the system’s document printing function. These can be used to define transactions that are to be generated on a regular basis. The frequency would typically be of a time frame between weekly to yearly, examples being monthly payroll, quarterly service bills, and annual contracts. Such scheduled documents simplify data entry and support the production of meaningful cash flow analyses and reduce data entry errors.

Class Leading, Multi Currency General Ledger – Using a proven and trusted integrated or combined ledger model, Aqilla operates in real time across multiple periods and multiple user definable calendars to support fiscal and management reporting timelines.

An inherently flexible coding structure combined with account categorisation allows for the grouping of financial information for statutory (GAAP, FASB, IASB, IFRS and Sarbanes-Oxley) or management reporting purposes. Information can be linked and grouped for almost unrivalled hierarchical analysis. Users can opt to start quickly with a ready made template based chart of accounts or construct their own to reflect the needs of their business or organisation.

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